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Professional Email Address Ideas
hello@, sales@, firstname@: pick a convention for your team.
How it works
Pick one email address convention for your whole team
Paste your team's names, add your domain, and see every common address format side by side: first@, first.last@, f.last@ and five more. The table shows exactly what each person would get, flags collisions (two Adaeze Okafors cannot both be adaeze@) and tells you whether the domain already has mail set up. Choose the convention that stays unambiguous as the team grows, then create the mailboxes in one sitting.
Results appear here after you click Generate addresses.
How this works
- 1
Normalise the names
Each name is lower-cased, accents and apostrophes removed, and the last word taken as the surname.
- 2
Build eight formats
We generate first@, first.last@, f.last@ and five others for every person and count collisions per format.
- 3
Check the domain's mail
A live MX lookup shows whether the domain can receive email and which provider hosts it.
Frequently asked questions
- What is the most professional email address format?
- first.last@yourdomain.com is the safest choice: it is readable, unambiguous and scales to hundreds of staff. first@ feels friendlier and suits small teams, but you will hit a collision the day you hire a second Sarah.
- Should I use dots, underscores or nothing between names?
- Dots are the convention most people expect and read easily when spoken aloud. Underscores are legal but often misheard as spaces, and running names together (janedoe@) is hard to parse for longer names. Whatever you pick, apply it to everyone.
- Can two people have the same email address on one domain?
- No. Each local part (the bit before @) must be unique on a domain. When two people share a format result, give one of them a middle initial (sarah.j.williams@) or switch the whole team to a format that does not collide.
- Do I need a separate mailbox for hello@, sales@ and support@?
- Usually not. Create them as aliases or group addresses that deliver to the people responsible, so you can change who answers without changing the address customers know. Every MailShrine domain includes two mailboxes and unlimited aliases.
- Are email addresses case sensitive?
- Technically the local part may be case sensitive, but no modern mail provider treats it that way, and publishing mixed-case addresses only causes typos. Generate and print everything in lower case.
Every MailShrine domain includes WHOIS privacy, transfer lock, Anycast DNS with DNSSEC and two business mailboxes.